Materials & Service Supplies

Price the materials. Prepare the work.

Give estimating a reusable material-cost foundation and give scheduled services clear supply requirements.

OrdexisOne brings supply records, service profiles, stock, purchasing, route preparation and field consumption into the operation. Your team can work with the material details needed at each stage of the job.

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Reusable estimating supply costs and scheduled-service preparation have distinct operating rolesTwo illustrative operating contexts. Landscape estimate component E-248 at 48 Cedar Avenue uses six cubic yards of mulch at 45 Canadian dollars per cubic yard and two fabric rolls at 30 dollars per roll: 330 dollars in material cost only. Separately, W-18 on September 16 uses service profile C-17: 500 square feet at 47 Elm Court requires five litres, 300 at 18 Ash Road requires three, and 700 at 26 Birch Street requires seven. Manifest M-818 has fifteen litres required and prepared; Alex checked it at 08:05. Estimating definitions and scheduled-service profiles have separate roles; no automatic conversion between these examples is implied.Estimate the project.Prepare scheduled services.E-248 · 48 Cedar AvenueHouseLandscape workReusable supply costsMulch · 6 yd³ × $45 = $270Fabric · 2 rolls × $30 = $60$330 material costEstimate component · CAD exampleW-18 · 16 September · profile C-1747 Elm Court500 sq ft · 5 L18 Ash Road300 sq ft · 3 L26 Birch Street700 sq ft · 7 L15 L required · 15 L preparedM-818 · Alex checked at 08:05Estimate E-248Manifest M-81848 Cedar · CAD exampleW-18 · 16 SeptemberMulch6 yd³ × $45 = $270Fabric2 rolls × $30 = $60$330 material costEstimate component onlyC-17 · service inputs47 Elm · 5 L18 Ash · 3 L26 Birch · 7 L15 L preparedAlex checked · 08:05 Project material costs and scheduled-service supplies have separate rolesTwo illustrative examples. Estimate component E-248 at 48 Cedar Avenue uses six cubic yards of mulch at 45 Canadian dollars each and two fabric rolls at 30 dollars each, totalling 330 dollars of material cost only. Separately, W-18 on 16 September uses C-17: 500 square feet at 47 Elm Court requires 5 litres, 300 at 18 Ash Road requires 3, and 700 at 26 Birch Street requires 7. M-818 has 15 litres required and prepared, checked by Alex at 08:05. No automatic conversion between the examples is implied.Estimate the project.E-248 · 48 Cedar AvenueLandscapework areaMulch6 yd³ × $45$270Fabric2 rolls × $30$60$330 material costEstimate component only · CADPrepare scheduled work.W-18 · 16 Sep · C-1747 Elm Court500 sq ft · 5 L18 Ash Road300 sq ft · 3 L26 Birch Street700 sq ft · 7 L15 L required · preparedM-818 · Alex checked 08:05Separate estimate and supply plans.
Material Supplies for estimating

Give estimators a shared cost foundation.

Maintain the material and supply records used in project estimating. Define the relevant units and cost information, then reuse those product details in the relevant parts of an estimate.

Search and browse the supply data, create the records your company needs, and update the information as the business maintains its material library. Estimators can build from a common foundation instead of personal spreadsheets.

Explore structured estimating 

Make the material definition reusable.

The supply
A maintained material record that can be found and selected for estimating.
The unit
The relevant quantity unit used to describe the component.
The cost
The cost information available when building the estimate.
The estimate component
The part of the quote that uses the material record.
A reusable supply cost applied to an estimate componentThe maintained mulch definition uses cubic yards at an illustrative 45 Canadian dollars per cubic yard. Landscape estimate component E-248 at 48 Cedar Avenue uses six cubic yards for 270 dollars plus two fabric rolls at 30 dollars each for 60 dollars. The component material cost is 330 dollars, excluding labor and selling margin. The plan highlights the work area without simulating material texture.One supply definition. Job-specific quantities.MULCHUnit: cubic yard$45 / yd³E-248 · 48 Cedar AvenueLandscape component6 yd³ × $45$270Fabric · 2 rolls × $30$60$330Material cost in this componentCAD example · excludes labor and selling margin A reusable material unit cost is applied to a particular estimateThe illustrative mulch record uses cubic yards at 45 Canadian dollars per cubic yard. E-248 at 48 Cedar Avenue uses 6 cubic yards for 270 dollars plus 2 fabric rolls at 30 dollars each for 60 dollars. Material cost is 330 dollars in this estimate component only, excluding labor and selling margin. The schematic highlights the landscape work area without material textures.One supply cost.Job-specific quantities.MULCHUnit: cubic yard$45 / yd³Estimate E-24848 Cedar Avenue6 yd³ × $45$270Fabric2 rolls × $30$60$330 material costIn this estimate component onlyCAD example · excludes laborand selling margin.
Input requirements for service delivery

Let the scheduled service define the preparation.

Define the supplies each service needs and how to calculate their quantities, including requirements based on measurements and any mixtures used.

Products and service supply requirements

Maintain consumable names, units, costs and working details. Service supply requirements connect those products to the quantities needed for the work, creating reusable requirements for preparation and forecasting.

Use that foundation for the service mix your company delivers, whether the products are cleaning supplies, seasonal treatments or other consumables you use.

Mixtures and packaged supplies

For services that use a mix, define the ingredients and quantities. Represent packaged inventory where required and retain the working units the preparation team uses.

Estimating supply records support quote construction. Service supply requirements guide preparation for scheduled work; each has a clear role in the operation.

Explore the complete Input Usage system 
The route requirement becomes practical

Prepare the supplies for the assigned work.

Calculate required inputs from scheduled services and generate a route manifest. The crew's preparation can follow the products and quantities attached to the actual work.

Twelve service requirements become one prepared route manifestN-08 on September 18, manifest M-218. Three visits using profile A require 2.5, 2.5 and 3 litres, totaling eight. Four profile B visits need 1.5, 2, 1.5 and 2 litres, totaling seven. Five profile C visits need 1.5, 2, 1.5, 2 and 2 litres, totaling nine. These profiles use the same configured mixture. Twenty-four litres are required, prepared and loaded. Alex recorded the manifest lock at 08:00, check at 08:05, pick at 08:11, mixture preparation at 08:24 and load at 08:31. This is preparation, not field consumption.Twelve visits. One prepared requirement.N-08 · 18 September · manifest M-218Profile A3 visits2.52.538 LProfile B4 visits1.521.527 LProfile C5 visits1.521.5229 L24 LRequired · prepared · loadedSame configured mixture · Alex RiveraLocked 08:00Checked 08:05Picked 08:11Mix prepared 08:24Loaded 08:31 Twelve scheduled visits produce one recorded preparation requirementN-08 on 18 September, M-218: profile A has three visits requiring 2.5, 2.5 and 3 litres, total 8. Profile B has four requiring 1.5, 2, 1.5 and 2 litres, total 7. Profile C has five requiring 1.5, 2, 1.5, 2 and 2 litres, total 9. All use the same mixture. Alex records 24 litres required, prepared and loaded, with lock 08:00, check 08:05, pick 08:11, mix preparation 08:24 and load 08:31. This is preparation, not field consumption.12 visits.One prepared requirement.N-08 · 18 Sep · M-218Litres per visitProfile A · 3 visits8 L2.52.53Profile B · 4 visits7 L1.521.52Profile C · 5 visits9 L1.521.52224 L required, preparedand loadedSame mixture · Alex RiveraLocked 08:00Checked 08:05Picked 08:11Mix prepared 08:24Loaded 08:31Preparation, not field consumption.

A defined preparation workflow.

Generate and lock the manifest
Establish the route's material requirement and lock its preparation record.
Check, pick and load
Work through the required supplies before they leave with the crew.
Package and mix where needed
Complete the applicable preparation steps using your product and mix details.
Keep the manifest with the field work
Give crews the prepared material details with their assigned route, where supported.
Explore the staff operating day 
Review what delivery consumed

Bring actual usage back to the operation.

Record products used at the property, with waste and returns retained separately. Input-usage logs preserve route, service and property context, so the office can follow the quantities behind the visit.

See material use alongside the result.

Routing Metrics brings input usage, waste, returns and actual cost into route and stop review. Filter the operating data by employee, customer, service, route or input to examine the work from a useful angle.

Review leading input costs, service performance, employee and customer profitability, or open a route's input and financial detail. The business can evaluate material consumption alongside the time and revenue involved in delivery.

Explore operational analysis 
Actual product use remains attached to the completed serviceW-18, September 16, 47 Elm Court. Alex completed field record FR-810 at 09:58. A 12 by 15 foot study and a 16 by 20 foot living room total 500 square feet of carpet. Usage record U-810 records 4.5 litres used, 0.5 litres returned and zero waste from the five litre requirement. At the illustrative recorded input unit cost of two Canadian dollars per litre, used product costs nine dollars. The visit has 51 minutes on site and five minutes on hold. This is input cost, not complete service cost or profit.47 Elm Court · carpet serviceW-18 · 16 September · Alex RiveraStudy180Living320500 sq ft · service scopeU-810 · recorded quantitiesUsed4.5 LReturned0.5 LWaste0 L5 L required before the visit$94.5 L used × $2 / LRecorded input cost · CAD exampleFR-810 · completed 09:5851 min on site · 5 min on hold Actual service usage produces a recorded input costW-18 at 47 Elm Court on 16 September, Alex: a 12-by-15-foot study and 16-by-20-foot living room total 500 square feet of carpet. From a 5-litre requirement, U-810 records 4.5 litres used, 0.5 returned and zero waste. At 2 Canadian dollars per litre, used input cost is 9 dollars. FR-810 completed at 09:58, with 51 minutes on site and five on hold. This is input cost only, not total service cost or profit.47 Elm Court · carpet serviceW-18 · 16 Sep · Alex Rivera180 + 320500 sq ftScopeStudy · 180Living · 320U-810 · recorded quantities4.5 L used0.5 L returned0 L waste5 L required before the visit$94.5 L × $2 / LCAD input costFR-810 · completed 09:5851 min on site · 5 min holdInput cost only, not totalservice cost or profit.
Prepare for what comes next

Keep demand, stock and purchasing in view.

Forecast future input requirements from scheduled work. Review demand alongside available stock, likely shortages, purchasing needs and cost implications.

Stock points define where inventory is held. Sources and supplier records support purchasing; a purchase order connects the required inputs to a supplier and destination. Receiving updates the available stock that preparation depends on.

Use the maintained supply records and the field's consumption history to keep material decisions connected to the services your company sells and delivers.

Use Material Supplies to build detailed estimates. Advanced Input Usage, inventory and preparation tools depend on your plan, service setup and available field access.

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