Automatic e-transfer reconciliation

Payment received.
Reconciled automatically.

OrdexisOne scans your configured payment mailbox and reconciles e-transfers automatically when all configured security checks match. Only security mismatches go to the office for review.

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All configured security checks match and one e-transfer automatically settles the related invoiceIllustrative Maya Chen, C-052, at 48 Cedar Avenue. Invoice I-412 contains four August 2026 grounds-care visit charges on the 4th, 11th, 18th and 25th, 64 Canadian dollars each, totaling 256. Imported notification N-0891 records one 256-dollar e-transfer received on 1 September at 09:42. All configured security checks match. The system reconciles the payment automatically; linked financial payment P-412 applies the same 256 dollars to I-412, leaving zero invoice balance and a fully paid status. The notification and P-412 describe one financial event, not two receipts. Equal amounts alone are not the stated security result, and routine office approval is not required.Maya Chen · C-052 · 48 Cedar AvenueCAD / ONE RECONCILED PAYMENTInvoice I-412 · August grounds care4 AugService visit$6411 AugService visit$6418 AugService visit$6425 AugService visit$64Invoice charges$256N-0891 · imported notification$256 received1 Sep · 09:42All configured security checksmatchedReconciled automaticallyP-412 · $256 applied to I-412$0 balancePaid in fullThe four charges and one applied payment balance.Maya Chen · I-41248 Cedar Avenue · CAD4 August visits × $64$256N-0891 · $256 received1 Sep · 09:42 · imported notificationAll configured security checksmatchedReconciled automaticallyP-412 · $256 applied to I-412$0 balancePaid in full

The everyday payment path

Let the matching transfers take care of themselves.

The finance team should not have to manually approve every transfer that already meets the configured security requirements.

The reconciliation system checks the imported payment against those requirements. When they all match, it automatically reconciles the payment with the relevant invoice or customer context.

The payment notification and financial record remain connected. Your office can review what happened through the reconciliation history while keeping its attention on work that needs a decision.

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Office review for security mismatches

Investigate the exception with its context intact.

A transfer that does not match a configured security measure goes to office review. The payment notification, relevant customer and invoice context help staff investigate the mismatch.

The system provides specific actions for resolving the record, so an exception can be dealt with inside the reconciliation workflow.

A security mismatch keeps an equal-value transfer in office reviewIllustrative exception N-0893 records a 64 Canadian dollar transfer imported September 1, 2026 at 10:08. Candidate invoice I-414 for Evan Brooks at 92 Elm Avenue has a 64 dollar grounds-care charge. An office recheck at 10:15 still finds a security mismatch. No payment is applied and the candidate invoice remains 64 dollars outstanding; the notification, invoice context and review history are retained. Equal amounts alone do not satisfy all configured security checks.SECURITY EXCEPTION1 SEP 2026 · CADThe amount matches. The checks do not.IMPORTED NOTIFICATIONINVOICE UNDER REVIEWN-0893I-414$64$64Received · imported at 10:08One grounds-care visitOriginal notification retainedEvan Brooks · 92 Elm Avenue10:15 · Office recheckSecurity mismatch remains unresolvedPAYMENT APPLIEDI-414 OUTSTANDING$0$64Notification, invoice context and review history stay together.Security mismatch · office review1 September 2026 · CADNOTIFICATIONINVOICE IN REVIEWN-0893I-414$64$64Imported · 10:08Grounds-care visitInvoice: Evan Brooks · 92 Elm Avenue10:15 · Office recheckSecurity mismatch still unresolved$0 applied$64 outstandingOriginal notification and review history retained
Match the correct record.
Associate the transfer with the appropriate invoice or customer context after reviewing the available information.
Dismiss an invalid item.
Dismiss a record that is invalid or irrelevant to the payment workflow, keeping review focused on actionable exceptions.
Recheck an unmatched transfer.
Use the supported recheck action to reconsider an unmatched item within the reconciliation process.
Review the history.
Return to reconciliation history to understand the result and the connected payment record. The investigation retains its business context.

Mailbox visibility

See the activity behind the reconciliation.

Payment processing depends on the mailbox connection. Built-in diagnostic tools help the office investigate incoming activity and the connection that supplies it.

Imported payment emails
Review the payment-email activity imported into the system when investigating a transfer or the records available for reconciliation.
Connection testing
Test the configured mailbox connection to check the connection used by the payment workflow.
Email log
Inspect the email log for additional context about mailbox activity, alongside the reconciliation history.
Mailbox diagnostics preserve the distinction between email activity and reconciliationIllustrative September 1, 2026 mailbox activity. A supported configured mailbox connection test passes at 09:35. The email log then records N-0891, a 256 Canadian dollar transfer at 09:42 for Maya Chen at 48 Cedar Avenue; all configured security checks match, so automatic payment P-412 settles I-412 with zero balance. N-0893 records a separate 64 dollar transfer at 10:08 with a security mismatch. Its 10:15 office recheck remains unresolved, with zero applied. The original notifications and reconciliation history remain available. Passing a connection test does not itself validate or reconcile a payment.The mailbox activity behind the payment.1 SEP 2026 · CAD09:35Configured payment mailbox · connection test passedIMPORTED EMAIL LOGRECONCILIATION HISTORY09:42N-0891 · $256 receivedMaya Chen · 48 Cedar AvenueAll configured security checks matchedAutomatic · P-412 · I-412 · $0 balance10:08N-0893 · $64 receivedOriginal notification retainedSecurity mismatch · office review10:15 recheck · unresolved · $0 appliedConnection testing, imported emails and payment outcomes retain their separate meaning.Payment mailbox · 1 September09:35 · Connection test passed09:42 · N-0891 · $256 receivedMaya Chen · 48 Cedar AvenueAll configured security checks matchedAutomatic · P-412 · I-412 · $0 balance10:08 · N-0893 · $64 receivedSecurity mismatch · office review10:15 recheck · unresolved · $0 appliedEmail log and reconciliation history retained

Part of your billing operation

Keep the payment connected to the bill.

Office invoice details bring together the customer, order, charges, totals, status and payment history. Customers can review their invoices and use the supported e-transfer payment or reporting path through their account.

Automatic reconciliation connects the received transfer back to that financial context. It reduces routine matching work while giving security exceptions a defined place for office attention.

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